AspireExec Privacy Policy
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your working relationship with us.
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003
This notice applies to current and former candidates, who we have either placed into a role temporary or permanent or who have contacted us/we have contacted about a prospective job role. You are being sent a copy of this privacy notice because you are applying, or have applied for work via us. It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR)
References to we, our or us in this privacy notice are to:
Aspire Executive Search Ltd is a limited company registered in England and Wales Registered Number: 07544790
Registered Office: 6 Station View, Hazel Grove, Stockport, England, SK7 5ER
VAT Registration Number: 132 651 829
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so, but our Data Protection Compliance Manager has overall responsibility for data protection compliance in our organisation. Contact details are set out in the “Contacting us” section at the end of this privacy notice.
Data Protection Principles
We will comply with data protection law. This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
1. Personal Information
In order to support your career aspirations and source new job opportunities for you, you may provide us with or we may obtain personal information about you, such as information regarding your:
- personal contact details such as name, title, addresses, telephone numbers, and personal email addresses;
- passport/driving licence details (including copies where we are required to hold such information for identification purposes);
- employment history and location of current workplace, training and qualifications, salary, annual leave, pensions and benefits entitlement;
- location of employment or workplace;
- any bank details you provide so that we can make payments to you and details of the financial transactions with you (for contractors/freelancers)
- start date, leaving date and pay rate for contractors/freelancers
- recruitment (including references and other information included in a CV, cover letter or as part of the application process);
- National Insurance Number
2. Special Categories of Personal Information
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- information about your health, including any medical condition, health disability information
- information about Unspent Criminal Convictions (For criminal records information in relation to you, we process it on the basis of legal obligations or based on your explicit consent)
We may not collect all of the above types of special category information about you. In relation to the special category personal data that we do process we do so on the basis that:
- the processing is necessary for reasons of substantial public interest, on a lawful basis;
- it is necessary for the establishment, exercise or defence of legal claims;
- it is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or
- you have provided your explicit consent.
3. Where we collect your information
We typically collect personal information about candidates when you fill in forms or send your CV to us or when you correspond with us by phone, e-mail or otherwise.
We also may collect personal information about candidates through other sources such as LinkedIn, personnel recommendations and referrals, hiring platforms and through the use of business development tools.
